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Learning journey · Enrolment, admissions or registry staff
Enrolment, admissions and registry
Short and practical. What you capture at the front door decides most of the college's funding, and this path shows exactly which fields and why.
By the end you will be able to
- Capture identity, eligibility and address correctly and with evidence
- Avoid creating duplicate learners and duplicate ULNs
- Understand why a defaulted postcode is a funding error
- Know which fields must never be defaulted
The plan
Six weeks is a suggestion of pace, not a schedule. Skip anything you already know, and come back to the rest whenever it suits you.
Week 120 minutes
Getting it right at the front doorMost funding-critical data is captured at enrolment. Front-door quality is the cheapest data quality there is, and the only kind that scales.8 min How further education funding actually worksColleges are not paid a block grant for teaching. They are funded through several separate streams, each with its own rules, and each earned by recording delivery in the ILR.12 min
Week 219 minutes
The anatomy of the ILRWhat is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.13 min A returning learner is enrolled as a new personA learner returns after two years. The enrolment search does not find them, so a new record and a new ULN are created.6 min
Week 314 minutes
Devolved adult funding: whose rules applyThe learner's home postcode decides which authority funds their adult skills learning, and therefore which rules, rates and reporting apply.8 min A learner's age puts them in the wrong streamA learner's age at the start of their aim determines which stream can fund them. A date of birth error moves them.6 min
Week 414 minutes
What good evidence looks likeEvidence is not paperwork for its own sake. It is the demonstration that a funded activity genuinely happened as recorded, and it has three properties.8 min Eligibility was checked but nothing was keptA sample of adult enrolments shows that eligibility was genuinely established at enrolment and the evidence was handed back.6 min
Week 517 minutes
A learner starts three weeks after the classA late joiner is enrolled with the class start date rather than their own. It looks tidier and it is wrong.6 min Adult Skills Fund: eligibility and evidenceAn allocation you have to earn, with eligibility that must be evidenced before you claim, and a reconciliation at the end that can reduce what you keep.11 min
Learning record
FEFunding Academy: enrolment data and funding
This is an FEFunding Academy learning record. It confirms that the named person completed this Academy learning path. It is not a regulated qualification and does not imply accreditation or endorsement by any government department or awarding organisation.