Scenario
A returning learner is enrolled as a new person
A learner returns after two years. The enrolment search does not find them, so a new record and a new ULN are created.
The situation
- Learner
- Studied at the college two years ago
- Enrolment
- Name entered in a shortened form; no match found
- Result
- A new learner record and a new ULN
Constructed for teaching. No scenario in the Academy contains real learner data, and none ever will.
What is the consequence, and what should be done?
The rules behind this
The Unique Learner Number identifies a learner across providers and across years, which is how prior attainment, prior learning and cross-provider activity can be recognised.
Corrections should be made in the source system that owns the data, then regenerated into the ILR. Editing an ILR file directly leaves the source system wrong and the error returns at the next generation.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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