Official catalogue
Funding monitoring reports
A funding monitoring report identifies records and patterns that DfE wants providers to investigate and be able to explain. Appearing on one does not by itself mean a record is wrong. Many flagged records are correct and simply need their evidence produced; others turn out to need a correction.
Read from the official DfE guidance on 19 September 2026. DfE states the page was last updated 2026-09-03. See what has changed.
Learners repeating a previously achieved learning aim
We do not fund learners to repeat a regulated qualification they have already achieved. This does not apply to: English and maths aims delivered through the ASF GCSEs where the learner has not achieved grade 4 or above F…
What this looks atContinuing learners from last academic year who do not appear in this year’s ILR
Your current year’s ILR must include any learning aims which were reported as continuing in the previous year’s final ILR return, even if the actual end date is in the previous funding year. Aims are identified as contin…
What this looks atLearners undertaking English or maths within an apprenticeship when they have already achieved level 1 or above
We will fund an apprentice up to level 2 in English or maths or both subjects where they do not already hold a suitable equivalent qualification. For 19+ apprentices, English and maths are an optional part of the program…
What this looks atLoans learning not being recorded in ILR
You must accurately complete all ILR fields for loans-funded learners and make ILR returns as required in the ILR specification and the provider support manual.
What this looks atContinuing or completed learning aims that are now reported as withdrawn on or before 31 July of the previous funding year
If a learner is continuing learning at the final R14 collection at the end of the year, but you record in the subsequent ILR year that they should have left in the previous ILR year, you may have earned funding that you …
What this looks atStudents with more than 40 planned hours a week
While there is no minimum number of hours that a study programme must have, planned hours must not exceed 40 hours per week for any student. Study programme planned hours reflect the hours planned for the academic year w…
What this looks at16 to 19 study programmes with planned learning hours but no regulated qualifications
Timetabled hours for non-qualification activity should be recorded in the Planned employability, enrichment, and pastoral hours field. In most cases, young people should be enrolled in learning that leads to: an external…
What this looks atProportion of planned employment, enrichment and pastoral (EEP) hours is 50% or more of total planned hours
In most cases, young people should be enrolled either in learning that leads to: an external certificate offered by a regulated awarding organisation and approved on the DfE list of qualifications approved for funding 14…
What this looks atPlanned hours for continuing students who complete or leave learning within 6 weeks of 6 September
You must calculate the planned learning hours (PLH) for a student’s study programme when they are first enrolled. Study programme planned hours reflect the hours planned for the academic year whereas T Level planned hour…
What this looks atChanges to actual end date or planned end date after R14 of previous year
The learning planned end date must not change between funding years. You can only amend this date in the first ILR year to correct administrative errors. You must not change this date to reflect slow progress, illness or…
What this looks atPrevious funding years
Kept rather than removed. Somebody working through a monitoring report issued last year needs last year’s wording, and being redirected to this year’s would quietly change what they were told.