Glossary
Evidence
The records that demonstrate a funded activity genuinely happened as recorded.
In full
Evidence is what you can produce to show that the learner existed, was eligible, was enrolled on what you recorded, received what you claimed for, and finished as you reported.
Good evidence is contemporaneous, retrievable and consistent with what the ILR says. Evidence created after a question is asked is weaker and takes longer to produce.
The rules behind this
Evidence is strongest when it is created at the time of the event it describes and is retrievable without reconstruction. Evidence assembled after a query is asked is weaker and takes longer to produce.
Where this comes up
diagnostic
A funded learner has no eligibility evidence on file
Funding has been claimed for the learner, but the college cannot produce the evidence that they were eligible for it. The claim may be entirely correct and still fail, because at audit the evidence is the claim.
diagnostic
Learning support is claimed but the evidence chain is incomplete
A learning support claim has been made, but one of the links in the chain is missing: the assessment of need, the record of support actually delivered, the cost of delivering it, or the recording that triggers the claim.
scenario
Evidence for subcontracted delivery cannot be produced
A subcontractor delivers provision the college claims for. When evidence is requested, the subcontractor is slow to provide it.
module
Planned hours: what counts and how to evidence it
Planned hours set the funding band and therefore the rate for the whole year. What may be counted, what must be evidenced, and how to reconcile hours to a timetable.
scenario
The only person who knows where the evidence is has left
Eligibility evidence for a cohort was filed by a member of staff who has since left. Nobody can find it.
module
What good evidence looks like
Evidence is not paperwork for its own sake. It is the demonstration that a funded activity genuinely happened as recorded, and it has three properties.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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