Glossary
Audit trail
The record of how data reached its current state, including who changed it, when and why.
In full
An audit trail connects the current record to the events behind it: the enrolment, the changes, the authority for each change and the date it was made.
Unexplained changes between returns are a standard audit query. Recording the reason at the time is far cheaper than reconstructing it later.
The rules behind this
When learner data is changed after it has been reported, the reason for the change and the authority for it should be recorded. An unexplained change between returns is a common audit query.
Where this comes up
module
Being ready for a funding audit
What an audit tests, how sampling turns a few errors into a large adjustment, and the preparation that actually helps.
diagnostic
An apprenticeship Financial Record for the Total training price must be returned
If the programme aim is part of a trailblazer apprenticeship standard Ensure that, A TNP record is added onto the programme aim
diagnostic
The Achievement date must be completed for apprenticeship standards with a status of achieved
For programme aims, that are funded via trailblazer apprenticeship standards that have an outcome of achieved, the achievement date must be returned
diagnostic
The payment amounts must not exceed the employer contribution proportion of the total negotiated price
For Apprenticeship trailblazer standards the employer contribution payments recorded for an apprenticeship standard must not exceed the employer contribution proportion of the total negotiated price for the programme.
diagnostic
The payment amounts must not exceed the employer contribution proportion of the total negotiated price
For Apprenticeship trailblazer standards the employer contribution payments recorded for an apprenticeship standard must not exceed the employer contribution proportion of the total negotiated price for the programme.
diagnostic
Learning support is claimed but the evidence chain is incomplete
A learning support claim has been made, but one of the links in the chain is missing: the assessment of need, the record of support actually delivered, the cost of delivering it, or the recording that triggers the claim.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
Content reused from GOV.UK is Crown copyright, used under the Open Government Licence. FEFunding is not endorsed by the Department for Education.