Glossary
Validation error report
The report listing every validation rule failure in a submitted or locally validated ILR file.
In full
The validation error report lists the failures found in the file, identifying the rule, the affected record and the field involved.
Working it well means grouping by rule and by root cause rather than record by record: a hundred failures of the same rule usually have one cause in the source system.
Where this comes up
diagnostic
A large number of validation errors appeared suddenly
Validation has produced a large number of failures that were not there before. A sudden change in volume almost always has one cause rather than many.
diagnostic
Funding dropped this month and nobody can explain why
The funding report for this period shows less than expected, or less than last period. Because every return restates the whole year, a change made this month can move earnings reported in earlier months, so the drop may have nothing to do with this month's delivery.
module
What validation does, and what it does not do
Validation checks that the data is internally consistent and conforms to the specification. It does not check that the data is true, that the learner was eligible, or that the funding is correct.
diagnostic
A learner is flagged on a data quality or funding monitoring report
A record meets the criteria of a report that identifies data worth checking. That is a request to investigate, not a statement that the record is wrong. Some flagged records are entirely correct and simply need their evidence to be locatable.
diagnostic
Continuing or completed learning aims that are now reported as withdrawn on or before 31 July of the previous funding year
If a learner is continuing learning at the final R14 collection at the end of the year, but you record in the subsequent ILR year that they should have left in the previous ILR year, you may have earned funding that you need to repay. This report identifies funding that may be recovered because a withdrawal was reported late. If the error extends into multiple previous years, the recovery could exceed the amount shown as we only show the previous year’s funding.
module
From a learner walking in to funding arriving
The full chain: a learner event, the operational action it triggers, the source data it creates, the ILR fields it populates, validation, funding, reports, evidence, performance and audit.