Continuing or completed learning aims that are now reported as withdrawn on or before 31 July of the previous funding year
This has been flagged because it is worth checking. It may be entirely correct. Investigate before assuming anything is wrong.
In plain English
If a learner is continuing learning at the final R14 collection at the end of the year, but you record in the subsequent ILR year that they should have left in the previous ILR year, you may have earned funding that you need to repay. This report identifies funding that may be recovered because a withdrawal was reported late. If the error extends into multiple previous years, the recovery could exceed the amount shown as we only show the previous year’s funding.
Why it matters
This report identifies records worth investigating. Appearing on it does not mean the record is wrong.
Most likely causes
Ranked, because in practice a few causes explain most cases.
Check these first
How to investigate
In your system
These steps are system-neutral: they describe what has to be true in the data, which is the same whatever software your college runs. We do not publish supplier screen paths we have not verified, because menu locations differ by version and by local configuration, and a confidently wrong instruction is worse than none.
System-neutral
- Read the official wording for this record in the source named below.
- Find the affected records in your own data using the fields listed.
- Trace each one back to the source system entry that produced it.
- Correct the cause in the source system rather than the generated file.
Building your own map of where each of these lives in your system is the most useful induction document an MIS team can have. How to build one.
How to fix it
Stop this happening again
Fixing the record clears this case. A control is what stops the next one, so each of these names what to do, who owns it and how often.