Glossary
Reference date
A date on which a count or a position is taken, used in allocation and funding calculations.
In full
Some calculations are taken as at a particular date rather than across a period, for example a count of students in learning on a specified day.
Where a reference date applies, the position on that exact date is what counts, so records need to be right by then rather than merely right eventually.
Where this comes up
diagnostic
The same learner appears twice
One person has been recorded twice, usually with two different learner reference numbers, and sometimes with two different ULNs. The system treats them as two people.
diagnostic
An aim is on the ILR but generates no funding
The aim validates and appears on the ILR, but generates no earnings. Validation and funding are different tests: a record can be perfectly valid and still not qualify for funding.
scenario
Earnings fall sharply after a bulk data update
A bulk update is applied to a cohort and the next funding report shows a material fall. Where do you look?
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
module
What curriculum decisions do to funding
Curriculum teams make funding decisions every week without calling them that. This module connects each decision to the data it creates and the money it moves.
module
Where Academy concepts appear in your MIS
How the concepts in this Academy map onto the student record systems colleges actually run, and why we do not publish unverified screen paths.