Glossary
Planned end date
The date the aim was expected to finish when it started.
In full
The planned end date is set from the planned programme at enrolment. It drives the expected duration, the funding profile and, for several streams, the cohort a learner falls into for performance measurement.
It is not updated simply because a learner is running late. Where the plan genuinely changes, the change belongs in the source system with a reason recorded.
The rules behind this
A learning delivery carries both a planned end date and, once the learner finishes or leaves, an actual end date. The planned date describes the intention at the start; the actual date records what happened.
Not to be confused with
The planned end date is the intention recorded at the start. The actual end date records what happened and is only set once the learner completes or leaves.
Where this comes up
diagnostic
A learner left weeks ago but is still showing as continuing
The learner has stopped attending, but the ILR still shows their aim as open with no actual end date, so the system believes they are still in learning and keeps generating funding for them.
diagnostic
Should this be a break in learning or a withdrawal?
The learner has stopped, and the question is whether to record a break in learning, which pauses the programme on the basis that they will return, or a withdrawal, which ends it. The two have different funding and achievement consequences, so the choice is not administrative.
module
Qualification achievement rates: how your data becomes your results
Achievement rates are calculated from the ILR. Understanding the cohort is what turns an unexplained rate into an explainable one.
module
Questions to ask MIS, and what a good answer looks like
A set of questions that a finance or senior leader can ask without being an ILR technician, each with the answer that should reassure you and the answer that should not.
diagnostic
The achievement rate is lower than the college expected
The published or modelled achievement rate is lower than the college's own view of how well learners did. The difference is usually in the data rather than in the teaching.
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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