Glossary
Actual end date
The date the learner actually completed or left the aim.
In full
The actual end date is populated only when the aim genuinely ends, whether by completion or withdrawal. It closes the funding period for the aim and, with completion status and outcome, determines how the aim counts in performance measures.
Leaving it empty for a learner who has gone is one of the most consequential errors in the ILR: the learner continues to appear as in learning, funding continues to be claimed, and the correction later is larger than the original fix.
The rules behind this
A learning delivery carries both a planned end date and, once the learner finishes or leaves, an actual end date. The planned date describes the intention at the start; the actual date records what happened.
When a withdrawal is recorded changes both the funding earned and whether the aim counts in the achievement rate. Recording a withdrawal late is not a neutral administrative delay.
Where this comes up
diagnostic
A Growth and Skills Offer Apprenticeship Unit component aim must have a corresponding programme aim with the same combination of funding model, programme type, learning start date, learning planned end date and learning actual end date (if returned)
Growth and Skills Offer Apprenticeship Unit component aim must have a programme aim with the same funding model, programme type, Learning start date, Learning planned end date and Learning actual end date (if returned)
diagnostic
A Growth and Skills Offer Apprenticeship Unit programme aim must have a corresponding component aim with the same combination of funding model, programme type, learning start date, learning planned end date and learning actual end date (if returned)
A Growth and Skills Offer Apprenticeship Unit programme aim must have a component aim with the same funding model, programme type, Learning start date, Learning planned end date and Learning actual end date (if returned)
diagnostic
Changes to actual end date or planned end date after R14 of previous year
The learning planned end date must not change between funding years. You can only amend this date in the first ILR year to correct administrative errors. You must not change this date to reflect slow progress, illness or similar circumstances. If a learning actual end date was recorded for a learning aim in the previous year’s R14 file and the aim continues to be returned in the current year, this date must not be changed. For apprenticeship standards on a programme aim, the learning actual end date must not be changed once the end point assessment (EPA) period has been completed. You must record the date the EPA is completed in the achievement date field, regardless of the outcome.
diagnostic
If an outcome code has been returned an actual end date must be returned
If the Outcome has been returned, then an actual end date must be returned
diagnostic
If the Learning Actual End Date has been returned then the Outcome must be returned
If the Learning Actual End Date has been returned then the Outcome must be returned.
diagnostic
Learning actual end dates
Learning actual end dates. Review areas: Dates of learning.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
Content reused from GOV.UK is Crown copyright, used under the Open Government Licence. FEFunding is not endorsed by the Department for Education.