Scenario
An adult learner withdraws in week six
A learner on a fully funded adult qualification stops attending six weeks in. Follow it from the tutor noticing to the audit test.
The situation
- Stream
- Adult Skills Fund
- Aim
- A regulated qualification, fully funded on an entitlement basis
- Timing
- Learner's last attendance is in week six of a thirty week aim
- Notified
- The tutor mentions it in passing three weeks later
Constructed for teaching. No scenario in the Academy contains real learner data, and none ever will.
The tutor tells you the learner stopped coming three weeks ago. What do you do first?
The learner is still recorded as continuing. No actual end date has been set.
The register shows no attendance since week six.
The rules behind this
When a withdrawal is recorded changes both the funding earned and whether the aim counts in the achievement rate. Recording a withdrawal late is not a neutral administrative delay.
Corrections should be made in the source system that owns the data, then regenerated into the ILR. Editing an ILR file directly leaves the source system wrong and the error returns at the next generation.
Adult Skills Fund delivery is earned through the ILR against an allocation, and is reconciled: earning less than the allocation can reduce the funding retained, and earning more does not automatically increase it.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
Content reused from GOV.UK is Crown copyright, used under the Open Government Licence. FEFunding is not endorsed by the Department for Education.