Glossary
Apprenticeship financial record
The ILR record that carries the financial detail of an apprenticeship, including the negotiated price and any employer payments.
In full
Apprenticeship financial records carry the agreed total negotiated price, split between training and end-point assessment, and any relevant payment records.
For apprenticeships starting from 1 August 2026 the provider enters these details once, on the ILR, and the employer reviews and approves them in the apprenticeship service before payment is made; the rule that the price must be the same in both has been removed for them. Apprenticeships that started earlier keep the earlier rule that the ILR and the service must match.
Where this comes up
diagnostic
The apprenticeship financial record cannot be before the Learning start date when the total negotiated price has been returned
For starts on or after 1st February 2019, if the Total negotiated price is returned then the Apprenticeship financial record date must not be before the Learning start date of the learner's learning aim
diagnostic
The apprenticeship financial record date must not be more than one year before the start of the apprenticeship programme
The apprenticeship financial record date must not be more than one year before the Learning start date
diagnostic
The apprenticeship financial record date should not be more than two years after the Learning actual end date of the apprenticeship programme
The apprenticeship financial record date must not be more than two years after the Learning actual end date of the apprenticeship standard
diagnostic
The Apprenticeship Financial Record must not be returned for this learning aim
The Apprenticeship Financial Record must not be returned if the aim is not an apprenticeship standard programme aim or apprenticeship funded programme aim
diagnostic
The learner must not have more than one Apprenticeship Financial Record with the same Apprenticeship financial type, code and date
For funding model 36 aims there must not be more than one Apprenticeship Financial Record with the same combination of Apprenticeship financial type, Apprenticeship financial code and Apprenticeship financial date across all apprenticeship programme aims
diagnostic
An apprenticeship Financial Record for the Total training price must be returned
If the programme aim is part of a trailblazer apprenticeship standard Ensure that, A TNP record is added onto the programme aim
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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