Glossary
Apprenticeship financial record
The ILR record that carries the financial detail of an apprenticeship, including the negotiated price and any employer payments.
In full
Apprenticeship financial records carry the agreed total negotiated price, split between training and end-point assessment, and any relevant payment records.
They must agree with what is recorded in the apprenticeship service. Where they do not, earnings do not flow as expected and the mismatch appears on funding reports.
The rules behind this
An apprenticeship is funded against a price negotiated between the employer and the provider, capped by the funding band maximum for the apprenticeship standard. Any amount above the band maximum is paid by the employer and is not funded.
An apprenticeship must be consistent between the ILR and the apprenticeship service. Where the two do not agree, funding does not flow correctly and the mismatch must be resolved.
Where this comes up
module
Apprenticeship funding: price, band, service and evidence
A price negotiated with each employer, capped by the band maximum, paid monthly with a completion element, and dependent on the ILR and the apprenticeship service agreeing.
diagnostic
An apprentice is on the ILR but is not generating any payments
The apprentice exists on the ILR and looks correct, but no earnings are being generated for them. Apprenticeship funding depends on the ILR and the apprenticeship service agreeing, so a record that is perfect in one and absent or different in the other produces nothing.
scenario
An employer agrees a price above the band maximum
A negotiated price sits above the funding band maximum for the standard. Who pays the difference, and what is recorded?
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
scenario
An apprentice changes employer mid-programme
An apprentice moves to a new employer and wants to continue the same apprenticeship. Several records have to change together.
module
How further education funding actually works
Colleges are not paid a block grant for teaching. They are funded through several separate streams, each with its own rules, and each earned by recording delivery in the ILR.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
Content reused from GOV.UK is Crown copyright, used under the Open Government Licence. FEFunding is not endorsed by the Department for Education.