Glossary
Apprenticeship service
The service where employers manage their apprenticeships, approve them and release funds to providers.
In full
Employers use the apprenticeship service to add apprentices, agree prices with providers and release payment. Providers link to employers through it.
The ILR and the service must agree. Where they do not, the apprenticeship does not fund correctly and the mismatch appears on funding reports rather than in validation.
The rules behind this
An apprenticeship must be consistent between the ILR and the apprenticeship service. Where the two do not agree, funding does not flow correctly and the mismatch must be resolved.
Where this comes up
module
Apprenticeship funding: price, band, service and evidence
A price negotiated with each employer, capped by the band maximum, paid monthly with a completion element, and dependent on the ILR and the apprenticeship service agreeing.
diagnostic
An apprentice is on the ILR but is not generating any payments
The apprentice exists on the ILR and looks correct, but no earnings are being generated for them. Apprenticeship funding depends on the ILR and the apprenticeship service agreeing, so a record that is perfect in one and absent or different in the other produces nothing.
scenario
An apprentice changes employer mid-programme
An apprentice moves to a new employer and wants to continue the same apprenticeship. Several records have to change together.
scenario
An employer agrees a price above the band maximum
A negotiated price sits above the funding band maximum for the standard. Who pays the difference, and what is recorded?
module
Building a funding map for your college
A funding map sets out every stream a college receives, how each is earned, when it reconciles and what data drives it. It is the fastest way for a finance or leadership newcomer to become useful.
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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