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Learning journey · Apprenticeship manager or coordinator
Apprenticeship MIS and compliance
Six weeks focused on apprenticeship funding: price and band, the apprenticeship service, breaks and changes, evidence and the reports that expose problems.
By the end you will be able to
- Explain how an apprenticeship is funded from agreement to completion
- Reconcile the ILR against the apprenticeship service and resolve differences
- Decide correctly between a break in learning and a withdrawal, and evidence it
- Hold the off-the-job and agreement evidence an audit will ask for
The plan
Six weeks is a suggestion of pace, not a schedule. Skip anything you already know, and come back to the rest whenever it suits you.
Week 125 minutes
Apprenticeship funding: price, band, service and evidenceA price negotiated with each employer, capped by the band maximum, paid monthly with a completion element, and dependent on the ILR and the apprenticeship service agreeing.12 min The anatomy of the ILRWhat is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.13 min
Week 222 minutes
An employer agrees a price above the band maximumA negotiated price sits above the funding band maximum for the standard. Who pays the difference, and what is recorded?6 min Withdrawals, breaks and restartsHow leaving is recorded, why the date matters as much as the fact, and where the line falls between a break in learning and a withdrawal.9 min An apprentice goes on long-term sick leaveAn apprentice is signed off work indefinitely. Deciding between a break in learning and a withdrawal is a funding, performance and evidence decision all at once.7 min
Week 315 minutes
An apprentice changes employer mid-programmeAn apprentice moves to a new employer and wants to continue the same apprenticeship. Several records have to change together.7 min Learning support: the evidence chainNeed assessed, support delivered, cost recorded, claim made. Every link has to hold, and a gap anywhere makes the claim indefensible however genuine the support was.8 min
Week 417 minutes
What good evidence looks likeEvidence is not paperwork for its own sake. It is the demonstration that a funded activity genuinely happened as recorded, and it has three properties.8 min Working data quality and monitoring reportsReports that flag records for investigation are the most useful assurance tool available, and the most commonly misread. A flag is a question, not a finding.9 min
Week 520 minutes
How your data becomes your published resultsAchievement rates are calculated from the ILR. Understanding the cohort is what turns an unexplained rate into an explainable one.10 min Being ready for a funding auditWhat an audit tests, how sampling turns a few errors into a large adjustment, and the preparation that actually helps.10 min
Learning record
FEFunding Academy: apprenticeship funding and assurance
This is an FEFunding Academy learning record. It confirms that the named person completed this Academy learning path. It is not a regulated qualification and does not imply accreditation or endorsement by any government department or awarding organisation.