Glossary
ILR XML file
The file format in which the ILR is submitted.
In full
The ILR is submitted as an XML file conforming to the specification for the funding year. It is generated by the student record system rather than written by hand.
Editing the file directly is a false economy: the change is lost at the next generation and the source system stays wrong.
The rules behind this
Corrections should be made in the source system that owns the data, then regenerated into the ILR. Editing an ILR file directly leaves the source system wrong and the error returns at the next generation.
Where this comes up
diagnostic
Zip filename does not match the xml filename
This rule runs in FIS and Submit Learner Data upon the submission of a ZIP file and triggers when the filename of the xml file does not match the filename of the ZIP file (extension excluded).
diagnostic
Zip folder must contain only one XML file
This rule runs in FIS and Submit Learner Data upon the submission of a ZIP folder and fails when the folder is empty or it contains more than one xml file.
diagnostic
The filename is not in the correct format
Filename must be in the correct format of ILR-LLLLLLLL-YYYY-yyyymmdd-hhmmss-NN.XML
diagnostic
The ILR file should not have more than one record with the same ULN
There should not be more than one Learner record with the same ULN, except where the ULN is 9999999999
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
module
From a learner walking in to funding arriving
The full chain: a learner event, the operational action it triggers, the source data it creates, the ILR fields it populates, validation, funding, reports, evidence, performance and audit.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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