Glossary
ILR XML file
The file format in which the ILR is submitted.
In full
The ILR is submitted as an XML file conforming to the specification for the funding year. It is generated by the student record system rather than written by hand.
Editing the file directly is a false economy: the change is lost at the next generation and the source system stays wrong.
The rules behind this
Corrections should be made in the source system that owns the data, then regenerated into the ILR. Editing an ILR file directly leaves the source system wrong and the error returns at the next generation.
Where this comes up
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
module
From a learner walking in to funding arriving
The full chain: a learner event, the operational action it triggers, the source data it creates, the ILR fields it populates, validation, funding, reports, evidence, performance and audit.
diagnostic
A learner left weeks ago but is still showing as continuing
The learner has stopped attending, but the ILR still shows their aim as open with no actual end date, so the system believes they are still in learning and keeps generating funding for them.
diagnostic
A funded learner has no eligibility evidence on file
Funding has been claimed for the learner, but the college cannot produce the evidence that they were eligible for it. The claim may be entirely correct and still fail, because at audit the evidence is the claim.
diagnostic
An aim is on the ILR but generates no funding
The aim validates and appears on the ILR, but generates no earnings. Validation and funding are different tests: a record can be perfectly valid and still not qualify for funding.
diagnostic
An aim has ended but no outcome has been recorded
The aim has an actual end date, so the system knows it finished, but nothing records whether the learner achieved it. The achievement rate calculation treats an aim with no achievement recorded as a non-achievement.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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