Glossary
MIS
Management information systems
The team and the systems responsible for the college's data, including generating and submitting the ILR.
In full
MIS holds the college's student record system, generates the ILR, runs validation, submits returns and produces the reports the rest of the college relies on.
MIS rarely creates the underlying data. It inherits it from admissions, curriculum and registry, which is why most ILR problems are solved upstream of MIS rather than inside it.
The rules behind this
The ILR is generated from the student record system. It is an output of the college's own data, which is why almost every ILR problem is really a problem in enrolment, curriculum or registry data.
Where this comes up
module
FIS and Submit Learner Data: the submission workflow
When to validate locally, when an actual submission is needed, what each report tells you, and how resubmission works within a collection window.
diagnostic
ILR submissions must use the correct namespace
This rule runs in FIS and the Submit Learner Data service upon the submission of a file and creates an error where the namespace of the file does not match that of the schema.
diagnostic
The date/time of the file is earlier than a previous transmission for this collection
The date/time of the file must be greater than previous transmission with the same UKPRN and collection year
module
Questions to ask MIS, and what a good answer looks like
A set of questions that a finance or senior leader can ask without being an ILR technician, each with the answer that should reassure you and the answer that should not.
module
Where Academy concepts appear in your MIS
How the concepts in this Academy map onto the student record systems colleges actually run, and why we do not publish unverified screen paths.
diagnostic
Learning support is claimed but the evidence chain is incomplete
A learning support claim has been made, but one of the links in the chain is missing: the assessment of need, the record of support actually delivered, the cost of delivering it, or the recording that triggers the claim.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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