Glossary
Learner funding and monitoring
Records held against the learner that carry eligibility, entitlement and circumstance information used by the funding calculation.
In full
Learner funding and monitoring records pair a type with a code to record things that are true of the person rather than of a single aim, such as an eligibility basis or a household circumstance.
They look like minor codes and they change the money. Missing or wrong values often produce no validation failure at all, only a smaller or larger funding figure than expected.
The rules behind this
Funding and monitoring records, held at both learner and learning-delivery level, carry the eligibility, entitlement, support and monitoring information that the funding calculation and assurance reports depend on.
Where this comes up
diagnostic
A funded learner has no eligibility evidence on file
Funding has been claimed for the learner, but the college cannot produce the evidence that they were eligible for it. The claim may be entirely correct and still fail, because at audit the evidence is the claim.
diagnostic
A learner is flagged on a data quality or funding monitoring report
A record meets the criteria of a report that identifies data worth checking. That is a request to investigate, not a statement that the record is wrong. Some flagged records are entirely correct and simply need their evidence to be locatable.
diagnostic
Learning support is claimed but the evidence chain is incomplete
A learning support claim has been made, but one of the links in the chain is missing: the assessment of need, the record of support actually delivered, the cost of delivering it, or the recording that triggers the claim.
module
Working data quality and funding monitoring reports
Reports that flag records for investigation are the most useful assurance tool available, and the most commonly misread. A flag is a question, not a finding.
module
From a learner walking in to funding arriving
The full chain: a learner event, the operational action it triggers, the source data it creates, the ILR fields it populates, validation, funding, reports, evidence, performance and audit.
diagnostic
An adult learner appears to be funded by the wrong authority
The learner's recorded source of funding does not match what their home postcode implies, so the aim may be claimed from the wrong funder, under the wrong rules.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
Content reused from GOV.UK is Crown copyright, used under the Open Government Licence. FEFunding is not endorsed by the Department for Education.