Scenario
A learner appears on FRM27 and nobody knows why
A funding monitoring report names a learner whose aim you reported as continuing last year and as withdrawn this year. Work out whether the record moved for a good reason, and what to do either way.
The situation
- Report
- FRM27, continuing or completed aims now reported as withdrawn on or before 31 July of the previous year
- Last year
- The aim was returned at R14 with a completion status of continuing
- This year
- The same aim is returned as withdrawn, with an actual end date in June of last year
- Who noticed
- Nobody, until the report arrived
Constructed for teaching. No scenario in the Academy contains real learner data, and none ever will.
The report names eleven learners. Your director asks what went wrong. What is the first thing you do?
The report is a list of records to look at. It does not say any of them is an error.
You have last year's R14 file and this year's current return.
The rules behind this
Appearing on a data-quality or funding-monitoring report usually means a record has been flagged for investigation, not that it is confirmed wrong. Some flagged records are entirely correct and simply need evidence.
The final return of the funding year is the last opportunity to amend that year's data. After it closes, the data for the year is fixed, although funding can still be recovered afterwards: for example, FRM27 recovery after R14, and assurance findings recovered by offset or invoice.
When a withdrawal is recorded changes both the funding earned and whether the aim counts in the achievement rate. Recording a withdrawal late is not a neutral administrative delay.
Corrections should be made in the source system that owns the data, then regenerated into the ILR. Editing an ILR file directly leaves the source system wrong and the error returns at the next generation.
Sources
These are the official documents this page rests on. Where a figure, a deadline or an exact rule matters, the document is the authority and this page is the explanation.
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