Glossary
Withdrawal reason
The code that records why a learner left, recorded alongside a withdrawal.
In full
The withdrawal reason explains why the learner left the aim. Some reasons carry funding consequences and some are used in performance reporting, so an accurate reason matters beyond tidiness.
Defaulting every withdrawal to a single generic reason removes information the college itself needs in order to understand why learners leave.
Where this comes up
diagnostic
The Withdrawal reason is not a valid code
If the Withdrawal reason is returned, it must be a valid lookup
diagnostic
The Withdrawal reason is only valid for Industrial placements
If withdrawal reason 'Industry placement learner withdrawn' is returned, the aim reference must be an industry placement
diagnostic
The Withdrawal reason must be returned for this Completion status
If the Completion status is 'Withdrawn', then the Withdrawal reason must be returned
diagnostic
The Withdrawal reason must not be returned for this Completion status
If the Completion status is 'the learner is 'continuing', 'the learner has completed' or 'the learner has temporarily withdrawn due to an agreed break in learning', the Withdrawal reason must not be returned
diagnostic
The Withdrawal reason is only valid for OLASS - Offenders in custody
The 'OLASS learner withdrawn' code 28 must only be used for OLASS funded learning aims
diagnostic
Should this be a break in learning or a withdrawal?
The learner has stopped, and the question is whether to record a break in learning, which pauses the programme on the basis that they will return, or a withdrawal, which ends it. The two have different funding and achievement consequences, so the choice is not administrative.