Glossary
Learner reference number
The provider's own identifier for a learner within a funding year, used to link the learner between the source system and the ILR.
In full
The learner reference number is set by the provider and must be unique within the provider for the funding year. It is how a record in the ILR is traced back to the learner in the student record system.
Re-using a learner reference number for a different person, or changing it mid-year, makes the return hard to reconcile and can produce apparent duplicate or missing learners.
Where this comes up
diagnostic
There must not be more than one Learner record with the same Learner reference number
Learner reference numbers must unique within the file
diagnostic
There must not be more than one Learning Delivery record with the same Learner reference number and Aim sequence number combination
A learner must not have more then one Learning Delivery record with the same Aim sequence number
diagnostic
The length of the value returned for LearnRefNumber is not between 1 and 12 characters
The number of characters for Learner reference number must be 12 or less
diagnostic
The length of the value returned for PrevLearnRefNumber is not between 1 and 12 characters
The number of characters for Learner reference number in previous year must be 12 or less
diagnostic
The same learner appears twice
One person has been recorded twice, usually with two different learner reference numbers, and sometimes with two different ULNs. The system treats them as two people.
diagnostic
Skills Bootcamp component aims must have a corresponding programme aim with the same combination of funding model, programme type and contract reference number
Skills Bootcamp component aims must have a programme aim with the same funding model, programme type and contract reference number error