Glossary
Learner reference number
The provider's own identifier for a learner within a funding year, used to link the learner between the source system and the ILR.
In full
The learner reference number is set by the provider and must be unique within the provider for the funding year. It is how a record in the ILR is traced back to the learner in the student record system.
Re-using a learner reference number for a different person, or changing it mid-year, makes the return hard to reconcile and can produce apparent duplicate or missing learners.
Where this comes up
diagnostic
The same learner appears twice
One person has been recorded twice, usually with two different learner reference numbers, and sometimes with two different ULNs. The system treats them as two people.
module
The anatomy of the ILR
What is actually inside the Individualised Learner Record: the entities, how they nest, and which fields carry the funding.
module
From a learner walking in to funding arriving
The full chain: a learner event, the operational action it triggers, the source data it creates, the ILR fields it populates, validation, funding, reports, evidence, performance and audit.
module
What curriculum decisions do to funding
Curriculum teams make funding decisions every week without calling them that. This module connects each decision to the data it creates and the money it moves.
module
Where Academy concepts appear in your MIS
How the concepts in this Academy map onto the student record systems colleges actually run, and why we do not publish unverified screen paths.
diagnostic
An aim is on the ILR but generates no funding
The aim validates and appears on the ILR, but generates no earnings. Validation and funding are different tests: a record can be perfectly valid and still not qualify for funding.