2025–26 historical guidance. This is what DfE published for 2025–26 and it may have been superseded. FRM37 is not published for the current funding year.
Apprenticeship off-the-job training (OTJT) hours below the minimum
A funding monitoring report identifies records and patterns that DfE wants providers to investigate and be able to explain. Appearing on one does not by itself mean a record is wrong. Many flagged records are correct and simply need their evidence produced; others turn out to need a correction.
Where this comes from
Every word below is DfE’s own, read from the published guidance on 19 September 2026. Nothing in this section was written by FEFunding.
Summary
The minimum policy requirements are outlined in the apprenticeship funding rules – English and maths training does not count towards this. We have calculated this value in line with the methodology described in the Off-the-job training guide and calculator tool. This report is based on ILR data only and should be viewed alongside data returned to the apprenticeship service for a record of prior learning.
Funding streams reviewed
- apprenticeships (from 1 May 2017)
What you need to do
You must follow the minimum policy requirements that are outlined in the apprenticeship funding rules, correcting any data errors to ensure the apprentice is eligible to be undertaking the apprenticeship and has undertaken the correct amount of off the job training by the end of the apprenticeship practical period.
What we will do
This data supports the apprenticeship training provider accountability framework, and we may contact you in-year to request further evidence and ensure your data is correct and apprentices are eligible for government funding.
Changes from previous funding year
- will only be used to monitor starts before 1 August 2025 due to change in apprenticeship funding rules
What this means in practice
The Academy does not yet have an explanation of FRM37 that it stands behind, so it is showing you DfE’s wording and nothing of its own. We would rather say that than publish a paragraph nobody has checked against the guidance above. Ask about your specific situation or tell us this is missing.
Funding streams this report reviews
Working through it in your own system
- Read the official wording for this report and note exactly which records it identifies.
- Find those records in your own data using the fields the report names.
- For each one, decide whether the record is correct and simply needs its evidence produced, or genuinely wrong.
- Trace a wrong record back to the entry in your source system that produced it, rather than to the file it appeared in.
- Correct it at that entry, regenerate and resubmit.
- Keep the evidence and the reason for the change together, so the record is explainable at audit.
The Academy has no verified supplier guidance for this report yet. Menu locations differ between product versions and between colleges on the same version, so we do not publish navigation we have not confirmed. The steps above are what has to be true in the data, which is the same in every system.
If the record does turn out to be wrong. Correct the record in the system where the data is entered, then regenerate the ILR file and resubmit it. Editing the generated file directly removes the symptom and leaves the cause in place, so the same record returns at the next submission with nobody expecting it. Keep a note of what was changed and why: that note is what makes the correction explainable later.