The Learning aim reference is not valid in the LARS database for this Funding model for this teaching year
This is wrong and needs correcting. It is not a judgement call.
In plain English
For new starts on or after 1 August 2024 and if the learning aim is funded through Adult Skills Fund, then the validity end date (if entered) on the record with the latest validity start date in the LARS database for this Learning aim reference must be after the end of the previous teaching year for the corresponding Validity in the LARS database
Why it matters
A record that fails this rule may be excluded from funding until the underlying data is corrected.
Most likely causes
Ranked, because in practice a few causes explain most cases.
Check these first
LearningDelivery.FundModelLearningDelivery.LearnAimRef
How to investigate
In your system
These steps are system-neutral: they describe what has to be true in the data, which is the same whatever software your college runs. We do not publish supplier screen paths we have not verified, because menu locations differ by version and by local configuration, and a confidently wrong instruction is worse than none.
System-neutral
- Read the official wording for this record in the source named below.
- Find the affected records in your own data using the fields listed.
- Trace each one back to the source system entry that produced it.
- Correct the cause in the source system rather than the generated file.
Building your own map of where each of these lives in your system is the most useful induction document an MIS team can have. How to build one.
How to fix it
Stop this happening again
Fixing the record clears this case. A control is what stops the next one, so each of these names what to do, who owns it and how often.